On Quill, you are able to choose a Publish date to schedule when specific activities or entire activity packs will appear on your students’ dashboards!
Table of contents
How to set publish dates
A Publish date can be set while assigning activities for the first time on the Review and assign page or after assigning activities on the My Activities page.
1. To set a Publish date while assigning activities for the first time, navigate to the Assign Activities page to assign activities.
a. After choosing the activities that you would like to assign, on the Review and assign page, scroll to the Review activities and pick due dates section and click in the Publish date field corresponding with an activity.
b. Clicking in the Publish date field will reveal a calendar, in which you can select a date and time when you would like the activity to appear in your students' Quill accounts.
2. To set a Publish date for an activity after assigning the activity, navigate to the My Activities page.
a. Find the activity pack containing the activity for which you would like to set a Publish date and click in the activity's Publish date field.
b. Clicking in the Publish date field will reveal a calendar, in which you can select a date and time when you would like the activity to appear in your students' Quill accounts.
Schedule specific activities
You are able to select different dates and times for specific activities in an activity pack for a gradual release of activities by clicking in the corresponding Publish date field for each activity.
Schedule the entire activity pack
To have the entire activity pack show at a certain date and time, set a Publish date for one of the activities and click Copy to all to copy the selected date and time for all activities. In this case, the entire activity pack will show in students’ dashboards on January 23 at 9:00AM.
Assign activities right away
If you want to publish the activity pack right away, you can simply leave the default selection of Right away and not select a date and time. The Right away default selection publishes the activity pack in students’ dashboards as soon as you click Assign pack to classes at the top right of the Review and assign page.
Setting due dates
To change and/or add a due date for an individual activity, simply click into the Due date field for that activity, and select a date from the calendar pop-up menu.
Tip 💡: Due dates are used for reference only and will not remove/hide activities from students’ dashboards after the due date passes.
Time zone
We recommend verifying the time zone on your account to ensure that activity packs are scheduled to show at the correct time for your students. To verify your time zone, go to the Home tab, click on the My Account sub-tab, and verify/select your time zone.
Checking on scheduled activities or packs
You can manage your assigned activities on the My Activities tab. To view or change the Publish date for an activity, find the activity pack on the My Activities page and locate the Publish date column.
The checkmark next to a Publish date indicates that this activity is published and visible in the assigned students’ dashboards.
The clock next to a Publish date indicates this activity is scheduled to show at a later time or date, and it is not yet visible in students’ dashboards.
To change the time or date an activity is scheduled to be published, simply click into the date or time fields in the Publish date column for an activity, and select the new date or time in the calendar pop-up menu.
Frequently Asked Questions
How do I change the publish date on an activity?
To change the Publish date for an activity, first navigate to the My Activities tab and find the activity whose Publish date you would like to change. Then click on the Publish date field for that activity and select a new date from the calendar pop-up menu.
If I reschedule an activity to show at a later time, will I lose completed student data?
No, if you reschedule an activity to show at a later time and students have already completed some or all of the activity, you will not lose completed student data. The data will be available in your reports, but the activity will not show in students’ To-do activities or Completed activities tabs.
Scheduled activities/packs are not showing on my students’ dashboards. What should I do?
First, verify that the time zone on your account is set up correctly. Click here to learn how to set your time zone.
Then, check the date/year the activity is scheduled to be published to ensure it is accurate.
If there aren’t any issues with the time or date, verify that the student has been assigned the activity pack. Click here to learn how to add a student to an activity pack.
Will students see upcoming activity packs on their dashboards?
No, scheduled activities and activity packs will only show at the scheduled time. Students will not see that there are upcoming activities or activity packs scheduled to show.
Have more questions?
Please feel free to send a message to the Quill team using the green message bubble on the bottom right corner of the screen or email us at support@quill.org.