The Usage Snapshot report is available to School/District Premium subscribers.
The Usage Snapshot report is a powerful dashboard designed to empower Quill administrators with comprehensive usage analytics across all the schools they manage within our platform. This report offers a wide range of insights, allowing administrators to make data-driven decisions and optimize the educational experience for students and teachers. The reports generated on this page can be downloaded and printed for record-keeping and sharing. Here's an expanded explanation of this report's features and benefits:
Table of Contents
How to access the Usage Snapshot report
The Usage Snapshot report is available to Quill administrators with School/District Premium subscriptions. Click on the Premium Hub tab and access the last report on the navigation menu:
Filtering results
Use the filters on the left-hand side of the report page to narrow down the results displayed in all views of the report.
Timeframe
The timeframes available are:
Last 30 days
Last 90 days
This month
Last month
This school year (default)
Last school year
All time
Custom
The default time frame is “This school year”, defined as July 1 through June 30. Currently, it is not possible to set your academic year. You can upvote this feature request here. We recommend selecting the “Custom” timeframe if you use a different academic year.
School
This filter displays all schools for which you are an admin. If you'd prefer to view school-specific data, select only that specific school.
Grade
This filter displays all grades, regardless of whether there is a classroom with this grade at your school.
The “No grade set” option refers to classes without a grade.
Generally, these are classes imported from Google Classroom, which does not provide a grade.
Teacher
This filter displays all teachers at schools for which you are an admin.
Classroom
This filter displays all classrooms at schools for which you are an admin.
Tips 💡
The items available to select for the “Teacher” and “Classroom” filters are dynamic. For example, if you selected “Grade 5” on the “Grade” filter, the “Teacher” filter will only show teachers with a grade 5 classroom. As noted above, the “Grade” filter will display all grades regardless of your selections.
The “School”, ”Grade”, ”Teacher”, and ”Classroom” filters allow you to select multiple items. For example, you might want to view data for just grades 7 and 8.
After selecting all of the desired filters, you must click the “Apply filters” button to narrow down the results displayed:
Navigation tabs
After applying the filters to view the data according to your needs, the tabs located at the top of the report allow you to view the results by type. The "All" tab, selected by default, displays all of the results.
Highlights
Sentences written: total sentences written.
Every time a student answers an individual question in an activity, it counts as one sentence written.
For example, if a student completed an activity with 10 questions, this would add “10” to this metric.
Multiple attempts at a particular question only count as one sentence written.
Student learning hours: total time spent (in hours) by students on activities.
The "time spent on Quill" only accounts for the time that a student is actively participating in an activity. If the student becomes inactive for more than 30 seconds or navigates away from the browser tab with the Quill activity, the timer will stop until they return to the page.
Users
Active teachers: unique teachers who logged in to Quill at least once.
Active students: unique students who logged in to Quill and completed at least one activity.
Teacher accounts created: unique teachers who signed up to Quill or were manually created.
Student accounts created: unique students who signed up to Quill or were manually created.
Most active teachers: sorted by total activities assigned and completed.
You can expand this view to list the top 10 results by clicking on the arrows on the right-hand side of the card.
Practice
Activities assigned: total activities assigned.
Activities completed: total activities completed.
Activity packs assigned: total activity packs assigned.
Activity packs completed: total activity packs completed.
Top concepts assigned: sorted by total related activities assigned.
You can expand this view to list the top 10 results by clicking on the arrows on the right-hand side of the card.
Top concepts practiced: sorted by total related activities completed.
You can expand this view to list the top 10 results by clicking on the arrows on the right-hand side of the card.
The concepts listed under the "Top concepts" metrics align with the list of concepts on the Activity Library page (i.e. here).
Baseline diagnostics assigned: number of baseline diagnostics assigned
Baseline diagnostics completed: number of baseline diagnostics completed.
Growth diagnostics assigned: number of growth diagnostics assigned.
Growth diagnostics completed: number of growth diagnostics completed.
📝 Baseline Diagnostics (pre-tests) measure students' skill proficiency in different writing skills to create personalized plans of recommended activities.
📈 Growth Diagnostics (post-tests) measure skill proficiency growth after students have completed a Baseline Diagnostic and completed some or all of their recommended activities. It helps teachers gain insight into students' growth in the assessed skills.
Average activities completed per student: activities completed divided by active students.
Most assigned activities: sorted by total activities assigned.
You can expand this view to list the top 10 results by clicking on the arrows on the right-hand side of the card.
Most completed activities: sorted by total activities completed.
You can expand this view to list the top 10 results by clicking on the arrows on the right-hand side of the card.
Tip 💡
The “Activities assigned”, “Activity packs assigned”, “Baseline diagnostics assigned”, and “Growth diagnostics assigned” metrics are based on the number of students that the activity or activity pack was assigned to.
For example, if you assigned an activity pack to 5 students, the “Activity packs assigned” metric would increase by 5. If all 5 students completed it, then the “Activity packs completed” metric would subsequently increase by 5.
This allows for a direct, “apples to apples” comparison with the completion metrics (i.e. “Activities completed”, “Activity packs completed”, “Baseline diagnostics completed”, and “Growth diagnostic completed”).
Classrooms
Active classrooms: unique classrooms where at least one activity was completed.
Average active classrooms per teacher: active classrooms divided by active teachers.
Classrooms created: total classrooms created.
Average active students per classroom: active students divided by active classrooms.
Most active grades: sorted by total activities completed.
You can expand this view to list the top 10 results by clicking on the arrows on the right-hand side of the card.
Schools
Most active schools: sorted by total activities completed.
You can expand this view to list the top 10 results by clicking on the arrows on the right-hand side of the card.
Things to know
This report is updated nightly. In other words, it does not include usage data for the current day.
Full historical data is available for all metrics, except for “Active teachers,” which only has data available from early June 2023.
All metrics are rounded to the nearest whole number.
The metrics in this report include data regardless of whether it was deleted by a user. This includes deleted data related to students, classrooms, and/or activity packs. The goal is to give a historically accurate representation of usage.
Some metrics are referred to as a “total” and others as “unique”. The difference is:
“Total”: If the same event occurs multiple times for the same user, all events will be counted.
“Unique”: an event only counts once per user, regardless of how many times it occurs.
The percentage change metrics are calculated by comparing the current timeframe’s value to the previous timeframe’s value.
For example, imagine you have the “Last 30 days” timeframe selected, and the displayed value for “Active teachers” is 100. If the previous timeframe (i.e. the 30-day period before the last 30 days) had a value of 75, then the report will display ↑ 33% (i.e. ((100 - 75) / 75) x 100%).
If there is no data for the previous timeframe, then no percentage change will be displayed.
For the “This month”, “Last month”, “This school year”, and “Last school year” timeframes, the change is calculated based on the data for the equivalent number of days in the previous period. For example, if on June 22 you selected “This month”, it would be compared with the data for the equivalent number of days in the previous month (i.e. the first 22 days of May). This ensures the previous timeframe is a direct, “apples to apples” equivalent.
Frequently Asked Questions
I cannot access the Usage Snapshot Report. I see a locked icon. How can I unlock access to this report?
The Usage Snapshot Report is a Premium report available to School/District Premium subscribers. You can view our different subscription tiers on this page. If your school or district has a Quill Premium subscription, ensure your account is connected to the correct school by following these steps.
Have more questions?
Please feel free to send a message to the Quill team using the green message bubble on the bottom right corner of the screen or email us at support@quill.org.